Lewes District Council

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Waste & Recycling
Lewes District Council
Southover House
Southover Road
Lewes
East Sussex
BN7 1AB

Tel: 01273 484999
Minicom 01273 484488

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Your Duty Of Care

All businesses are required by law to store, transport and safely dispose of the waste they generate. We'll help explain what this means and keep you on the right side of the law.

This duty of care is enforced under the Environmental Protection Act 1990 (Section 34). It says all reasonable steps must be taken to keep waste safe. Anyone breaking the law could face an unlimited fine.

It applies to businesses who produce, import, store, transport, treat or dispose of waste. It also applies to brokers who arrange waste disposal services.

What Waste Is

Anything businesses dispose of is classed as waste. It can be from a house, school, university, hospital, residential or nursing home, shop, office, factory or any other trade or business.

It may be solid or liquid, and does not have to be hazardous or toxic to be a controlled waste. 

If the waste comes from your own home, the duty of care does apply in certain circumstances.  However, if a household is your place of work, the duty of care applies entirely.

This means all reasonable steps should be taken, depending upon what is done with the waste. The Government has issued Code of Practice to help.

You must stop waste escaping from your control. It must be stored safely and securely to prevent it causing pollution or harming anyone.

Keep it in a suitable container. Skips and lorries should be covered over.

There are some business exemptions that include the treatment of land for specified industrial wastes for agricultural or ecological improvement. These apply if they meet with the general rules of the exemption and do not harm the environment or human health.

Most exempt businesses need to register their exemption with the Environment Agency or the Scottish Environment Protection Agency.

Approved Carriers

Councils like us are all approved.  Otherwise, most carriers of waste are recorded with the Environment Agency or the Scottish Environment Protection Agency.

An online register shows a certificate of registration. Some licences are only valid for certain kinds of waste or activities. The certificate will confirm what is covered.

Authorised Transport

You can transfer waste to someone for “authorised transport purposes”, meaning:

If you think someone isn't authorised, they may be breaking the law. In this case, do not give or allow waste to be taken them.

Further advice is available from Defra: Waste Management, The Duty of Care, A Code of Practice

Waste Brokers

Anyone who arranges the recycling or disposal of waste, on behalf of someone else, must be registered as a waste broker.

Exemptions do apply, mainly for charities and voluntary organisations.  The Environment Agencies list full details of all brokers and exemptions.

Required Paperwork

When waste is passed from one person to another the person taking the waste must have a written description of it. A Waste Transfer Note must also be filled in and signed by both persons involved in the transfer.

Who provides the Waste Transfer Note is not important as long as it contains the right information.

Repeated transfers of the same kind of waste between the same parties can be covered by one Waste Transfer Note for up to a year. For example, weekly collections from shops.

The Waste Transfer Note must include:

Both people involved in the transfer must keep copies for two years. This evidence may be used in court if needed or made available to either the Environment Agency, Waste Collection Authorities or the Scottish Environment Protection Agency if they ask to see it.

Waste Transfer Note

To request a service, you will be required to complete the following Waste Transfer Note online, which is a legal requirement. Once received, we will contact you to discuss your requirements.

Further information is available on the Waste Transfer Note.